For groups
Find one time that works
for the whole group.
Stop tallying replies in a thread. Propose times and let everyone vote, open one slot to a whole class, or find the window a full panel is free — then let udaybooking send the invites and reminders.
Why it matters
More people, exponentially more replies.
Arranging a time with one person is a quick exchange. Arranging it with six is a thread nobody wants to own — every reply shifts what is possible for everyone else, and the person coordinating ends up maintaining a grid of availability in their head.
Group scheduling tools exist to take that job off a person. Whether the right answer is a vote, an open session with places, or a window the whole panel shares, the point is the same: the group converges on one time without a human tallying replies, and the confirmed meeting carries its own invites and reminders from there.
The trick is matching the method to the meeting. A vote suits a group that needs to agree but cannot all reply at once; an open session suits one host and many attendees up to a limit; a shared window suits a panel where everyone is required. Use the wrong one and you are back to a thread — so the three are kept distinct rather than bundled into a single vague booking.
Three ways
Pick the shape of your group meeting.
A vote, an open session, or a window everyone shares — each for a different kind of group.
Meeting polls — vote on a time
When a group cannot agree, propose a few times and let everyone vote without an account. You can see at a glance which slot suits the most people, pick the winner, and it books like any other meeting — with invites and reminders sent automatically.
See meeting polls →Group bookings — one slot, many people
For a class, a webinar or an open session, a group booking type lets many invitees take the same slot up to a capacity you set. Each person books themselves, you watch the places fill, and the session closes automatically when it is full.
See booking pages →Collective — when everyone must attend
For a panel or a joint call, collective booking offers only the times when every listed host is free at once, and invites them all. It is the opposite of round-robin, which deliberately picks a single host — collective needs the whole group in the room.
See team scheduling →You can mix them, too: run a poll to agree the time for a recurring committee meeting, then let collective booking hold the slot once the group has chosen, or open a group session for a class and keep one-to-one booking for the people who need a private appointment. The three methods share one calendar and one set of reminders, so nothing falls through the gap between them.
Who it's for
Any time more than two diaries are involved.
From a class with a capacity to a panel that all has to be in the room.
Classes and workshops
Run a cohort session or a workshop where many people take the same slot, with places that fill and close on their own at the capacity you set.
Webinars and info sessions
Let an audience register for a single time without building a separate event tool, and reach everyone with the same reminders your one-to-one bookings use.
Panels and interviews
Find the one window a whole panel is free with collective booking, instead of relaying times between several calendars by hand.
Committees and boards
Settle a recurring meeting time across a group that can never all reply at once by putting the options to a quick vote.
Study groups and tutoring
Let a group of students land on a shared time, or open a group session with a cap, so a tutor runs one slot instead of five.
Team offsites and reviews
Agree the time for a cross-team session with a poll, then let collective booking confirm the slot once the group has chosen.
Get your group booked.
Start free and send a poll or open a group session today, or book a demo and we will set it up around how your group meets.
FAQ
Group scheduling, answered.
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What is group scheduling?
Group scheduling is arranging a meeting that involves more than two people. In practice that means one of three things: polling a group to vote on a time, opening one slot to many invitees up to a capacity, or finding a single window when every required attendee is free. udaybooking does all three, and each confirmed meeting then behaves like any other booking, with invites and reminders.
How do I find a time that works for a whole group?
Use a meeting poll: propose a handful of times and share the link, and everyone votes without needing an account. You can see which slot suits the most people, pick it, and it books automatically with invites and reminders — no thread of replies to tally by hand.
What is the difference between a group booking and collective booking?
A group booking is one host and many invitees on the same slot, up to a capacity you set — for a class or a webinar. Collective booking is the reverse: several required hosts and one set of invitees, where only times everyone is free are offered — for a panel or a joint call.
Do participants need an account to vote or book?
No. People vote in a poll or take a slot with just their name and email, from any browser, with nothing to install. The lower the friction, the more of your group actually responds.
Can a group session have a capacity limit?
Yes. A group booking type takes invitees up to the capacity you set and then closes the slot automatically, so you never oversell a class or a session beyond the places available.
Does everyone get a reminder?
Yes. Once a group time is confirmed, invites and reminders go out automatically, each with a link to reschedule or cancel — the same reminders that keep your one-to-one bookings from becoming no-shows.
Stop scheduling.
Start meeting.
Give people a simple way to find time with you — and give your team their time back.
Rather talk it through? Request a callback or talk to sales.
Alex Morgan · 30 min
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