For hiring teams
Let candidates book their own
interview slot.
Send one link instead of proposing times by email. Candidates pick a slot interviewers are genuinely free for, in their own time zone, and reminders keep everyone on track — so hiring moves at the speed candidates expect.
Why it matters
The best candidates do not wait.
Every email that proposes three times and waits for a reply adds a day to your process. Across a pipeline, that is how a strong candidate accepts somewhere else before you have even met them — not because the interview went badly, but because arranging it took too long.
Self-booking collapses that whole exchange into one step. The candidate opens a link, sees the times an interviewer can genuinely make, and picks one in their own time zone. The slot is held, the calendars update, and reminders carry it to the day — so your team spends its time interviewing rather than coordinating.
It also quietly improves the candidate experience, which matters more than it looks. A process that lets someone choose a slot in seconds signals an organised, respectful employer before they have met anyone — and in a competitive market, that impression is part of why an offer gets accepted rather than declined.
How it works
From a shortlist to a booked interview.
Set it up once; every interview after that arranges itself.
- 01
Set interviewer availability
Each interviewer connects their calendar and sets the hours they take interviews. udaybooking only ever offers times they are genuinely free, so you stop chasing people to confirm a slot that turns out to clash.
- 02
Send one booking link
Instead of proposing three times and waiting, send the candidate a link. They see the real openings and pick one in their own time zone — the single biggest time saving in the whole process.
- 03
Route to the right panel
Round-robin spreads first-round interviews across the team, collective booking finds a time a whole panel is free at once, and a routing form sends each candidate to the right role and stage automatically.
- 04
Reminders keep it on track
Confirmations and reminders go to the candidate and the interviewers, each with a link to reschedule. A dropped interview reschedules itself instead of becoming a no-show and an awkward gap in the day.
What you get
Everything a hiring loop needs.
Self-booking, routing to the right interviewer, panel coordination and reminders — in one place.
Candidate self-booking
A link the candidate opens to pick a real slot, with no account to create. It removes the back-and-forth that stretches a single first-round interview over several days and loses candidates to faster-moving employers.
See booking pages →Round-robin and panel booking
Share first interviews evenly across the hiring team with round-robin, or use collective booking to offer only the times every panel member is free. The rotation reads live calendars, so nobody is handed a clash.
See team scheduling →Routing forms
Ask a couple of qualifying questions — role, location, stage — and send each candidate to the right interviewer and the right kind of interview, so the correct person always takes the meeting.
See routing forms →Reminders that cut no-shows
Automatic reminders reach the candidate and the interviewers, each with a one-tap reschedule link. Fewer missed interviews, and the ones that move free their slot early enough to reuse.
See calendar sync →Who it's for
Built for the people who run hiring.
From a single hiring manager to a high-volume talent team across time zones.
In-house talent teams
Recruiters and coordinators running high volumes of first-round interviews, who need candidates booked without a day of email tennis per hire.
Hiring managers
Managers who take second-round and technical interviews and want candidates to land on their calendar at times they can actually make.
Recruiting agencies
Agencies coordinating interviews between candidates and client panels, where a shared link beats relaying times through three inboxes.
Panel interviews
Hiring loops with several interviewers, where collective booking finds the one window everyone is free rather than negotiating it by hand.
Campus and graduate hiring
High-volume intake where round-robin spreads interviews fairly across the team and reminders keep a long schedule from slipping.
Remote and global teams
Candidates and interviewers in different time zones each see the correct local time, so an interview is never booked for 3am by mistake.
Hiring is one of the teams we build for — see scheduling for recruiting.
Book your next round in minutes.
Start free and share an interview link today, or book a demo and we will set up routing and panels around your hiring stages.
FAQ
Interview scheduling, answered.
Can't find what you're looking for? Get in touch and a real person will reply.
What is interview scheduling software?
Interview scheduling software lets candidates book an interview from a link that shows interviewers' real availability, instead of recruiters proposing times by email. It syncs to everyone's calendar, routes each candidate to the right interviewer or panel, and sends reminders — so a first-round interview is arranged in minutes rather than over several days.
Can candidates book without an account?
Yes. A candidate books with just their name and email, from any browser, with nothing to install. The easier the step, the more candidates finish it, which is the whole point when you are competing for their time.
Does it handle panel interviews?
Yes. Collective booking offers only the times when every listed interviewer is free, so a panel slot is found without a thread of replies. Round-robin, by contrast, assigns a single interviewer per meeting for first rounds.
How does it reduce interview no-shows?
Automatic confirmations and reminders reach both the candidate and the interviewers, each with a one-tap link to reschedule or cancel. A change of plan updates the calendar and frees the slot instead of becoming a missed interview.
Does it work across time zones?
Yes. Candidates and interviewers each see the time in their own zone and book the slot that is correct for them, while the event lands on each calendar locally — so cross-border interviews stop going wrong.
Can I route candidates to the right interviewer?
Yes. A routing form asks a couple of questions — role, location, stage — and sends each candidate to the right interviewer and interview type automatically, so the correct person always takes the meeting.
Stop scheduling.
Start meeting.
Give people a simple way to find time with you — and give your team their time back.
Rather talk it through? Request a callback or talk to sales.
Alex Morgan · 30 min
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